How to Plan a Wedding While Working Full-Time (Without Losing Your Mind)

Let’s be honest — planning a wedding while working full-time feels like juggling champagne flutes on a moving dance floor.

Between long workdays, social commitments, and just trying to have a life, wedding planning can quickly turn from fun and exciting to completely overwhelming.

Most couples don’t realize it, but planning a wedding typically takes 250–400 hours from start to finish. That’s ten full workweeks of emails, decisions, and details — on top of your actual job.

So, how are you supposed to do it all without burning out?

Let’s break it down — and then I’ll share how hiring a coordinator (with a few smart add-ons) can give you your time (and sanity) back.

✨ The Hidden Hours No One Talks About

Here’s where those 250–400 hours actually go:

• Endless vendor research and comparing quotes

• Writing and rewriting your timeline until it makes sense

• Email chains that seem to multiply overnight

• Managing RSVPs, guest accommodations, and seating charts

• Designing and printing signage, menus, and stationery

• Coordinating setup, teardown, and décor logistics

• Making sure every vendor has parking instructions (and a sandwich)

Every little decision adds up — and suddenly, you’re working late nights on table numbers instead of getting the sleep you need.

If you’ve ever found yourself scrolling Etsy at midnight, wondering if you have time to hand-tie 130 ribbons, you’re not alone.

💡 When “We’ll Just Do It Ourselves” Stops Working

In the beginning, most couples are excited to take it all on. But as the months pass, that excitement can shift to exhaustion.

I see it all the time — the to-do list grows faster than your energy does. You start second-guessing decisions, missing little details, and forgetting to actually enjoy being engaged.

Here’s the truth: you don’t need to give up control — you just need someone to help you carry the load.

🪩 The Game-Changer: Hiring a Wedding Coordinator

A Wedding Day Coordinator (like what we offer at Truly Fitz) steps in to manage your final logistics, so everything you’ve planned actually happens — smoothly and stress-free.

But here’s the secret most couples don’t realize:You can upgrade your coordination package with add-on planning services to make your life even easier.

These small-but-mighty add-ons can save you dozens of hours in those final months, like:

• 🎨 Signage Design & Printing — cohesive, professional signage without the late-night Canva panic.

• 🪞 Setup, Teardown & Room Flips — you focus on getting ready, we handle the heavy lifting.

• 🍸 Cocktail Menu Design & Bartender Recipes — bring your drink vision to life (I spent 8 years bartending — trust me, I’ve got you).

• 🎁 Out-of-Town Guest Welcome Bags — curated, prepped, and delivered so your guests feel like VIPs the moment they arrive.

Each of these tasks may seem small on their own, but together? They easily add up to 50–100 hours of work — the kind that sneaks into your evenings and weekends.

💕 The Balance You Deserve

The goal isn’t to hand over your wedding — it’s to protect your peace of mind.

When you hire a coordinator, you’re not giving up the fun parts of planning. You’re gaining the time to:

• Go on date nights again

• Sleep in on Sundays

• Actually look forward to your wedding, not just count down to it

And when your coordinator handles setup, signage, and the little details? You get to walk into your wedding as the guest of honour, not the project manager.

🌿 The Truly Fitz Approach

At Truly Fitz Weddings & Events, we believe every couple deserves a stress-free, joy-filled celebration — even (and especially) if you’re balancing full-time work, kids, or life in general.

Our Wedding Day Management package is designed to take the pressure off in the final stretch, and our add-on options let you customize the level of support you actually need.

Whether that’s styling your signage, flipping your room between ceremony and reception, or curating cocktail recipes your guests will rave about — we’ll handle the details so you can focus on being fully present.

💌 Final Thoughts

If wedding planning feels like a second job, it’s because it basically is.But it doesn’t have to stay that way.

You don’t need to give up control — you just need a team who can step in when the late nights, long lists, and logistics start to pile up.

So, if you’re balancing work, life, and a wedding binder that never seems to close — let’s talk.Together, we’ll bring your vision to life, without the burnout.

✨ Inquire about coordination and add-on services →